Recycle bins were not built for backup & recovery: The case for M365 BaaS

In the digital age, data is the lifeblood of businesses. From customer records to financial transactions, organisations rely on their data for decision-making, compliance, and continuity. Yet, despite data's critical role, many businesses underestimate the risks associated with data loss, especially regarding their Microsoft 365 tenant.

One common misconception is that native recovery options, such as "Recycle Bins" or "Trash" folders, are sufficient for backup and recovery. In reality, these features fall short in several crucial ways.

The limitations of your Microsoft 365 tenant

1. Time-bound recovery

Your Microsoft 365 tenant imposes time limits on data retention. Once the data from your tenant is deleted, it enters a countdown—typically a few weeks to a few months—before it is permanently erased. This short timeframe is inadequate if you encounter a requirement to recover historical data or comply with regulatory requirements.

2. Cumbersome restoration

Restoring data from a Recycle Bin or Trash folder can be cumbersome. Users must navigate through multiple steps, locate the correct folder, and manually recover each item. For large-scale data recovery, this manual approach becomes impractical.

3. Incomplete recovery

Your Microsoft 365 tenant is archival, meaning that when data is restored, any subsequent changes are overwritten. Imagine recovering a vital document only to find that recent edits are lost. Incomplete recovery can have severe consequences for business operations.

4. Lack of cross-user recovery

In collaborative environments, data loss affects the individual user and the entire team. Native features lack cross-user recovery capabilities, making restoring shared files or folders challenging.

5. Regulatory compliance

Compliance standards require organisations to retain data for specific periods. Microsoft 365 doesn't provide the necessary granularity or flexibility to meet these requirements. Non-compliance can result in legal penalties.

A robust alternative: Microsoft 365 Backup as a Service (M365 BaaS)

• M365 BaaS is a straightforward and effective way to address the shortcomings of native options. Here's why it's essential:

• Unlimited backup: M365 BaaS offers unlimited storage for your critical data, ensuring all of your data is securely backed up without time constraints, Whether emails, files, or collaboration tools.

• Point-in-time recovery: Need to retrieve data from six months ago? No problem you can restore data at any time, ensuring compliance and historical accuracy.

• Cross-user Recovery: Collaborative workspaces thrive on shared data. With M365 BaaS, you can recover files that impact the entire team, not just individual users.

• Data retention: M365 BaaS retains data indefinitely or according to your organisation's policies. Say goodbye to the limitations of Recycle Bins.

• Peace of mind: During a crisis—whether a security breach, accidental deletion, or system failure— M365 BaaS provides peace of mind. You know your data is safe and recoverable.

Recycle bins were never designed for proper backup and recovery. They serve as temporary holding areas, not robust data protection mechanisms. To safeguard your business-critical information, invest in a reliable M365 BaaS solution. Don't wait until data loss strikes—be proactive and secure your digital assets.

When it comes to data, there's no such thing as too much protection. For more information on how M365 BaaS supports you with robust backups, please Click Here to speak to one of the team members. Alternatively, existing customers can contact their Account Manager.